- Interaction and assistance in acquiring a conference and confirming location.
- Site inspections
- Interaction and negotiation with all suppliers (hotels, taxis, restaurants, guides, printers, technical support, etc).
- Publicity of the conference.
- Tender request and evaluation for products and services (gifts, printing, etc)
- Supervision of all subcontracted services (printing of proceedings, programs, gifts, etc)
- Assistance with sponsors.
- Design and hosting of website (an example is www.cyprusconferences.org/ernape which is a conference we have organised for the Department of Education of the University of Cyprus).
- Creation of dedicated internet space, www.cyprusconferences.org
in order to host individual conferences.
- Maintenance and update of website.
- Handling of registrations including receipts of individual payments.
- Handling of all individual travel needs including hotel reservations, airport transfers, special meal requests, holiday extensions, etc.
- Handling of all communication by the participants prior, during and after the conference. Confirmation letters to participants
- Handling of all financial matters. (Collection of registration fees, fund raising, monitoring)
- Preparation of tickets and lists in relation to the conference.
- Venue negotiation
- Hotel accommodation & procedures
- Assistance in production of printed materials
- Design of application forms
- Handling of mailing lists